Accounting Associate - AP Specialist in Schofield, WI at Wausau Supply Company

Date Posted: 7/28/2020

Job Snapshot

Job Description

Position is responsible for general office/accounting duties including processing of incoming vendor invoices, reviewing invoice batches for proper approvals, assigning GL account numbers and data entry of vendor invoices into ERP system. The majority of the day will be spent on high volume data entry of information and troubleshooting issues that arise.

Duties to include (but not limited to):    

  • Monitor AP email inbox and respond to questions/inquiries in a timely manner
  • Import vendor invoices and assign approval batches
  • Download invoices from vendor websites, as required
  • Participate in the AP phone queue, available to assist callers with AP-related requests and questions
  • Reconcile vendor statements and request copies of missing invoices and credits
  • Accounts payable processing of inventory invoices, expense invoices and credits into ERP system after proper approval and coding
  • Correspond with divisions on payment and receiving questions
  • Maintain and update spreadsheets
  • Assist with weekly check and ACH payment processing
  • Review reports and reconcile assigned accounts
  • Other general duties as assigned

Job Requirements

Skills/Qualifications Required:

  • Knowledge of office equipment including: copier, scanner, 10-key calculator, mail machine
  • Working knowledge of MS Excel, Word, Outlook, and ERP software
  • Exhibit good attendance and stability in the workplace
  • Interact and communicate with vendors and co-workers in a clear and professional manner
  • Self-motivated
  • Comply with strict adherence to deadlines
  • Display attention to detail
  • Proficient written, verbal and organizational skills
  • Ability to sit for long periods of time with continuous computer use

Education / Experience:

  • Associates degree in Accounting or equivalent work experience

Reports to:  Accounting Manager

Conclusion:  A WSC Accounting Associate will exemplify the high standards that have come to be associated with WSC.  As an integral part of the finance structure, the Accounting Associate faces their position with politeness, honor, integrity and the willingness to be a strategic part of the accounting department's success.


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